Consent and data security

Please complete this form for paid, volunteer, or trade-for-print modeling projects with Sound Imaging.

Sound Imaging Terms and Conditions:
This Data Use Consent Policy outlines the terms and conditions under which Sound Imaging will use, store, and manage the photographs and related data of models participating in photoshoots. This policy also specifies the rights and responsibilities of both Sound Imaging and models. By participating in any photoshoot organized by Sound Imaging, participants agree to the terms outlined herein.

1. Purpose and Scope

This policy governs the use, storage, and management of photographs and related data captured during photoshoots organized by Sound Imaging. It applies to all Models who participate in these photoshoots.

2. Consent to Use of Photographs

Models grant Sound Imaging the right to use, distribute, and publish the photographs taken during the photoshoots for commercial and promotional purposes, including but not limited to advertising, marketing, social media, print and digital publications, and Sound Imaging’s website. This consent is granted on a non-exclusive, royalty-free, worldwide basis.

3. Models’ Access to Their Photos

Models have the right to access their photos taken during the photoshoots. Upon request, Sound Imaging will provide Models with digital copies of their photographs within 30 days of the request. Models may use these photographs for personal, non-commercial purposes, such as portfolios or social media, with proper credit given to Sound Imaging and the photographer.

4. Data Security of Photographs

Sound Imaging is committed to ensuring the security of the photographs and related data. Sound Imaging will implement reasonable technical and organizational measures to protect the data against unauthorized access, alteration, disclosure, or destruction. These measures include, but are not limited to:

• Encryption of digital files.

• Secure storage of physical copies.

• Security control measures to limit access.

5. Restrictions on Image Use

The following restrictions apply to the use of the photographs:

• Models may not sell, license, or commercially distribute the photographs without the prior written consent of Sound Imaging.

• Models may not alter or modify the photographs in a way that misrepresents the photographer's original work or intent.

• Sound Imaging reserves the right to request the removal of any photograph that is used in a manner deemed inappropriate or harmful to Sound Imaging’s reputation.

6. Photographer’s Rights and Responsibilities

Photographers employed or contracted by Sound Imaging retain the copyright to their work. They are responsible for ensuring the integrity and quality of the photographs. Sound Imaging acknowledges the photographers’ moral rights to be credited as the authors of their work.

7. Duration of Consent

The consent granted by models under this Policy is perpetual and irrevocable unless otherwise specified in a written agreement between the subject and Sound Imaging.

8. Termination and Withdrawal of Consent

Models may withdraw their consent to the use of their photographs by providing written notice to Sound Imaging. Upon receipt of such notice, Sound Imaging will cease using the photographs for future commercial and promotional purposes within a reasonable timeframe. However, Sound Imaging is not obligated to remove or recall previously published materials.

9. Amendments to the Policy

Sound Imaging reserves the right to amend this Policy from time to time. Models will be notified of any significant changes to the Policy. Continued participation in photoshoots after such notification will constitute acceptance of the revised Policy.

10. Contact Information

For any questions or concerns regarding this policy, models may contact Sound Imaging via soundimaging.art

By participating in a photoshoot organized by Sound Imaging, subjects acknowledge that they have read, understood, and agree to the terms outlined in this Data Use Consent.